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Administrative Council Minutes

Jamieson Memorial United Methodist Church
Administrative Council

February 11, 2010

In attendance:  John Gilmore, Michelle Gibson, Ken Mink, Marilyn Mink, Elaine Senz, Joe Senz, Walt Westbrook, Linda Pulliam, Richard Pulliam,  Carol Dalton, Terry Kirkpatrick, Irene Chapman, Steve Roberts, Dave Norwood, Leigh Felton.

Opening:  Steve Roberts from Matthew 25:1-13 and, in honor of the Boys Scouts’ 100th anniversary, a devotion called “Be Prepared”.

Richard Pulliam called the meeting to order and reviewed items on the agenda.

Minutes of the January 14 meeting were approved as previously distributed.  

FINANCE COMMITTEE (Terry Kirkpatrick) 

Treasurer’s Report (John Gilmore):  John distributed the budget recap through 1/31/10 and statement of accounts.  Income is slightly behind because of the cancellation of services for snow.  The electric bill was slightly higher.  He and Mike Cowley will continue to track utility expenses.  John reported that the CD for Haiti of $1915 had been cashed in and placed in the checking account and will be sent to UMCOR along with an offering of $1121. John questioned whether we should be making a contribution to the American Cancer Society.  It was decided that the Relay for Life team would be making a contribution which will not go through the church books.

MISSIONS COMMITTEE: (Leigh Felton)  Leigh continues to study the information which Fran has passed on in preparation for an upcoming meeting.  Richard asked whether anyone has an interest in the mission trip to the Edisto Indians.  Applications are due by March 1.  Richard and Leigh are considering participation in the UMVIM trip.

REACH AND RELATE:  (Elaine Senz and Lori Hamlett) 

Reach & Relate:  In honor of  the 100th anniversary of the Boy Scouts, Troop # 7450 and their families have been invited to our 11:00 AM worship service on Sunday, Feb 14. There will be cake and coffee after the service to provide an opportunity for Fellowship.  Bereavement Team #1, headed by Win Baker, will be in charge of the reception for Mac Crowder’s memorial on February 19. Jamieson will be hosting the March 17  Lenten service with a light lunch in the Fellowship Hall.  Because of this event, the March 16 Fellowship dinner has been rescheduled to Tuesday, March 23..

Chat & Chew:  Next meeting is on Wednesday, February 17.

Scouts:  Steve Roberts has invited Matt Folk to speak at the Sun, Feb. 14 Men's Breakfast.     Steve has written an article about Troop #7450 and Greg Carkhuff has agreed to take some photographs so we can submit an article to the local newspaper. Girl Scout Sunday will be held on Sunday, March 7, 2010.
Fellowship Dinner:     There were 52 people in attendance at the Jan 19, Fellowship Dinner.  Name tags were used thanks to the efforts of Richard & Linda Pulliam.  The bake sale held that evening netted $108 for the JMUMC Relay for Life team.

• Fri., Feb. 12, 2010, 5:30PM –  Fellowship Dinner/Game night           
• Tues, Mar. 23, 2010, 5:30PM – Fellowship Dinner – guest speaker, Walter Beales, will do a brief presentation on the Old Randolph-Macon College.

SHEPHERDS:  (Elaine Senz)   A meeting needs to be scheduled.

EVANGELISM:  (Elaine Senz)  The reorganized Evangelism Committee met on January 28.  They are working to develop a plan for better outreach and contact.  The next meetingis February 25.

WORSHIP:  No report.  A chairman is still needed.

EDUCATION/YOUTH:  (Michelle Gibson) The  Chili Cook-off has been rescheduled for March 6 with proceeds going to Haiti and Relay for Life.  $200 was collected for the Souper Bowl and food was purchased for the Food Pantry.  The Committee has asked for volunteers for a second teacher for children’s Sunday School and one or two Youth Group leaders as Laura Castle will be stepping down at the end of the school year.  Dividing the youth into a younger and older group would be optimal.  The JUMPY Relay for Life team is preparing for the May 14 event.  The Committee decided that Children’s Church should currently target Pre-K through 5th grade, but plans to lower the age to 3rd grade during the next school year.  Bibles will be presented to rising third graders in September.

BOARD OF TRUSTEES:  (Mike Cowley)   Dave Norwood reported that the windows will be installed in the doors of the Sunday School rooms next week.  The Trustees are looking at the possibility of a handicapped accessible restroom in the Fellowship Hall building.

UNITED METHODIST MEN:   (Dave Norwood)  Fifteen men were present at the January meeting, and Joe Senz presented a program on Charitable Remainder Trusts.  The Boy Scout leaders will be with the Men on February 14.

UNITED METHODIST WOMEN:  (Irene Chapman)  75 health kits were prepared and sent to Haiti through UMCOR.

COMMUNICATIONS:  (Linda Pulliam)   The website was down temporarily this week but it has been corrected.  The January computer help session was cancelled due to snow, but the next one will be held on February 27, 8:30-11:30 am.  Volunteers are welcome. The committee is positioning itself to provide support to the new Initiative Groups.  An eight-foot banner will be ordered to be used for downtown events, parades, and other community events.  A supply of informational flyers is being printed and will be available for upcoming events.  It was determined that the cost of a billboard is far out of our price range and has been tabled.  The audio taping system is being set up to tape the Sunday 11:00 am services for shut-ins.  The UMC Find-a-Church profile for Jamieson has been updated.

MEMORIAL COMMITTEE:  (Sandra Bagbey) No report.

STAFF PARISH RELATIONS:  (Ken Mink)  No report.

LAY LEADER:  (Marilyn Mink)   Nine Jamieson members attended the District Leadership training event at VUMAC and all felt that the training was very worthwhile.  Marilyn encouraged us to participate in future events at VUMAC.

PASTOR:  Walt expressed his appreciation for the Fellowship Hall painting.  Life Line Screening will be held on March 1 at Jamieson, 9:00.  Reservations are needed.  Walt reported that Mary Emily Moore had an appendectomy yesterday and will return home tomorrow.  Betty Jo Halstead continues to be in pain.  Edna Locklear and Jean Marks have compression fractures.

UNFINISHED BUSINESS

1. Wheel – The following items were added: Bibles for 3rd graders in September and a reception for high school graduates in June or July.

2. Five Practices Follow-up (Joe Senz)  Joe reported that most of the Initiative Groups have met and set plans for projects:

• Pastoral Visitation has completed 5 visits.

• Game night is scheduled for Feb. 12.

• The Downtown group has planned for a presence at ten downtown events in 2010.  Groups within the church will be offered opportunities for fund raising on First Fridays at a table in front of Charlie Simmons’ office.

• We still need some members to join the youth outreach team.

• The Occoneechee group – has received a permit for a summer Sunday service at the park and will make further arrangements.

• The Mentoring group will offer GPS training on February 25, 10am-1pm.  Eight volunteers have been secured.  They will begin sessions with targeted children from Clarksville Elementary in March.

• The Scout group met with Scouting volunteers on February 4 to offer assistance.

• The Self Sufficiency Team has set a four-step plan, starting with a Financial Management Seminar on March 22 for church members. Volunteers will be assisting Project Care For with individual consultations.

  3. Fellowship Hall – Richard asked us to thank Carol Dalton for her work and supervision of the painting project.  Carol, in turn, thanked all who worked on painting, repairs, floor cleaning, and putting up the curtains.

NEW BUSINESS: 

1. What’s next?  - Carol announced that there is more paint, and there will be work sessions scheduled at a later date for painting the basement.   There is additional money budgeted for Fellowship Hall renovations which has now been allotted for purchase of tables and steam tables.

2. Church Council – Joe Senz presented the idea of establishing a lay council for churches in the community to meet and discuss local needs and ways we could address them by pooling our resources.  Consensus was that this was a good idea.  Walt will present the idea to the Ministerial Council for their discussion. 

3. Walt has requested to meet on a monthly basis with Richard, Joe, and Marilyn in an advisory/sounding board capacity.

Next meeting:  March 11, 2010. 

Closing - Walt

Respectfully submitted,

Linda Pulliam, Secretary
Administrative Council

 

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