The Wheel is the annual calendar of work for the Administrative Council and is maintained by the Vice Chair of the Admin. Council.
SPPRC - (Staff/Pastor-Parish Relations Committee) Orientation and training for new SPPRC members. Review the functions and job description of the committee. Finalize and make official the vote for recommendation of pastor retention and submit the form to the District Superintendent in early January. The SPPRC form must be signed by all members present at the meeting.
Pastor, Church, and Community Profiles updates deadline date January 31st.
Pastor - Pastor Preference Forms are due into the District Office in early January.
Scouting Coordinator - Invite Cub Scouts and Boy Scouts to Scout Sunday which is usually held on the second Sunday in February. Confer with Girl Scout leaders to chose a date to observe Girl Scout Sunday which is usually held on the second Sunday of March.
Admin Council - members are encouraged to review The Wheel periodically and send any additions, updates, and deletions to The Wheel administrator.
Scouting Coordinator - Scout Sunday on the second Sunday in February or as date selected.
Invite the Girl Scouts to their Scout Sunday which is usually held on the second Sunday in March.
Shepherd Coordinator/Church Secretary – Making sure that the Jamieson Post Office has been updated to receive mail for ALL members (including our newest friends/members)
Scouting Coordinator - Girl Scout Sunday (March 7, 2010) on the second Sunday in March or as date selected.
SPPRC - review job descriptions and quarterly review of performance for the paid Nursery Workers.
Admin Council - review goals established by January Planning session.
Faith Community Nursing program status ?
The Chairperson of the Staff/Pastor-Parish Relations committee, the Chairperson of the Board of Trustees, and the Pastor shall make an annual review of the church-owned parsonage to assure proper maintenance. This review/audit is due into the District Office by June 1st.
Finance – Financial Audit due June 1st.
Trustees – ongoing review of contractor performance.
Shepherd Coordinator – quarterly review of shepherd program and the passing on of any new information to the shepherds.
Finance – start reading and preparing the Stewardship campaign for the fall program especially if new program.
Financial Audit – June 1st
Education – start gathering information for recognizing College Graduates in May, High School graduates in June, and any other graduates.
The Chairperson of the Staff/Pastor-Parish Relations committee, the Chairperson of the Board of Trustees, and the Pastor shall make an annual review of the church-owned parsonage to assure proper maintenance. This review/audit is due into the District Office by June 1st.
Trustees - The Church Mutual Insurance Company policy premium is due in May ? Any change in the premium ?
SPPRC - Begin and complete assessments and evaluations of the pastor and staff and provide appropriate feedback to same.
Finance – Stewardship campaign review and financial audit.
Education – Information should be available for recognizing College Graduates in May, and any other graduates for publication in the Church Sunday bulletin, the Church newsletter, and the Website.
A member of the SPPRC committee, a member of the Board of Trustees, and the Pastor shall make an annual review of the church-owned parsonage to assure proper maintenance. This review/audit is due into the District Office by June 1st.
Shepherd Coordinator/Church Secretary – Making sure that the Jamieson Post Office has been updated to receive mail for ALL members (including our newest friends/members)
Trustees and SPRC - If a “NEW” Minister is due at the end of June, coordinate the changing of the name on the church sign out front with the business “Signs & Designs” BEFORE the new minister’s first Sunday.
Start planning of “Welcome Basket” for new minister.
Finance – Stewardship campaign review and financial audit. Education - information for recognizing High School graduates in June, and any other graduates.
Trustees and Pastor – Parsonage review/audit due June 1st.
SPPRC - quarterly review of paid staff performance. A single member of the SPPRC to participate jointly with trustees and pastor on parsonage tour in order to implement inventory of church furnishings and to analyze need for maintenance and repair.
Admin Council - Review goals established by January Planning session.
Trustees – ongoing review of contractor performance.
Pastor and Lay Delegate to Annual Conference - attend preliminary district meeting in early June and attend Annual Conference in mid June.
Shepherd Coordinator – quarterly review of shepherd program and the passing on of any new information to the shepherds.
Reach & Relate – If a church picnic is scheduled at a picnic shelter in Occoneechee State Park, the details should be worked out BEFORE we rent a picnic shelter. The details should include, but are not limited to, will picnic attendees be charged the regular parking fee ? (Information about Occoneechee State Park states, under the topic headline “PICNIC SHELTERS”, “Parking fees are not included in the rental”.)
Finance – Stewardship campaign review.
Pastor - Charge Conference Date ? as determined by the District Superintendent.
Admin Council - Annual District Conference and District Board of Stewards Meeting (August 1, 2010) Membership: Finance Chair, District Steward, Chair of Admin Council, Lay Leader, Church School Superintendent, Presidents of UMWomen and UMMen.
Scouting Coordinator - if a pastor change is made, and our church continues to sponsor youth-serving organizations such as the Cub Scouts, Boy Scouts, Girl Scouts of the USA, Big Brothers Big Sisters of America, Camp Fire USA, and/or 4-H, have the new pastor fill out, as soon as possible, a BSA adult registration form (and any other “required” youth-serving organization forms) and mail into the appropriate youth-serving organization(s). As of August 2010, it is recommended that the pastor take Youth Protection training (available on-line), but not required. There is no fee required and the pastor can write in Pack and Troop 7450 on the application (if applicable).
Reach & Relate – If a church picnic is scheduled, see the above month of June for details.
Finance – Stewardship campaign review. Prepare new budget for Admin Council review and passage for Charge Conference.
Education – present Bibles to upcoming third graders and provide catch-up, if needed ? NOTE: Understand presenting the Bibles was to take place at graduation from confirmation class. What age (range) or grade(s) would usually attend confirmation class ?
Pastor - Charge Conference Date ? as determined by the District Superintendent.
Nominations & Lay Leadership Committee – when recruiting people for new positions, let them know in detail what is expected of them. Encourage soon-to-be former position holders to communication with new person(s) to bring them “up-to-snuff”. Recruit leaders for the new year for Admin Council review and passage for Charge Conference.
Shepherd Coordinator/Church Secretary – Making sure that the Jamieson Post Office has been updated to receive mail for ALL members (including our newest friends/members)
Admin Council - Annual District Conference and District Board of Stewards Meeting (August 1, 2010) Membership: Finance Chair, District Steward, Chair of Admin Council, Lay Leader, Church School Superintendent, Presidents of UMWomen and UMMen.
Reach & Relate – If a church picnic is scheduled, see the above month of June for details.
Finance – Stewardship campaign ready ? Prepare budget for the upcoming year for Admin Council approval for the Charge Conference.
Education – present Bibles to upcoming third graders ?
Pastor - Charge Conference Date to be set by District Superintendent.
SPPRC - quarterly review of paid staff performance. Early September review and adjust (if appropriate) the salary and benefits package for the pastor and paid staff for the upcoming year and send recommendations to the Chairman of the Finance committee as inputs for his budgeting process. This will include the pastor’s travel allowance and his estimates of costs for his continuing education.
Admin Council - Review goals established by January Planning session.
Nominations & Lay Leadership Committee – when recruiting people for new positions, let them know in detail what is expected of them. Encourage soon-to-be former position holders to communication with new person(s) to bring them “up-to-snuff”. Recruit leaders for the new year for Admin Council review and passage for Charge Conference.
Trustees – ongoing review of contractor performance.
Shepherd Coordinator – quarterly review of shepherd program and the passing on of any new information to the shepherds.
Lay Leader – Laity Sunday, third Sunday in October – a United Methodist celebration of the ministry of all lay Christians as their lives are empowered for ministry by the Holy Spirit.
Special Days and Months for September - Grandparents Day is usually recognized on the first Sunday after Labor Day; in the Virginia Conference, the month of September is Christian Education Month; Hispanic Heritage Month, from September 15th through October 15th, recognizes and honors the diversity of the cultures whose traditions and roots are traced back to Spain, Mexico and the Spanish-speaking nations of Central America.
Pastor/Church Secretary - are responsible for the distribution of Charge Conference forms, establishing a cutoff date for all reports to be turned into the church office, and communicating this information to all.
Finance – Stewardship campaign continues.
Advocate Representative – educate congregation about the Virginia Conference newsmagazine and promote subscriptions to the newsmagazine.
Lay Leader – Laity Sunday, third Sunday in October – a United Methodist celebration of the ministry of all lay Christians as their lives are empowered for ministry by the Holy Spirit.
Pastor/Church Secretary - are responsible for the distribution of Charge Conference forms, establishing a cutoff date for all reports to be turned into the church office, and communicating this information to all.
Shepherd Coordinator/Church Secretary – Making sure that the Jamieson Post Office has been updated to receive mail for ALL members (including our newest friends/members)
Finance – Stewardship campaign continues.
SPPRC – Staff Christmas Bonuses collection plan ready to start the first Sunday of December (or earlier).
A year-end meeting will include all members from the current years’ committee in addition to the incoming new members. Goals and performance of the pastor and staff will be reviewed. This meeting is set primarily to serve as a platform for discussing and completing the “form” that is sent annually by the Farmville District Superintendent as to the church’s desire to retain or not to retain the current pastor.
Advocate Representative – educate congregation about the Virginia Conference newsmagazine and promote subscriptions to the newsmagazine.
Worship - consider recognizing all veterans at the worship service(s) on the Sunday closest to Veterans’ Day (November 11th).
Pastor/Church Secretary - are responsible for the distribution of Charge Conference forms, establishing a cutoff date for all reports to be turned into the church office, and communicating this information to all.
Pastor/Admin Council – establish a Saturday date in January for the new year’s Planning Session
Finance – Stewardship campaign finalize.
SPPRC – The committee will begin collecting funds no later than the first Sunday in December for the year-end bonus for the pastor and paid staff at this time. Final bonus amounts and delivery date will be coordinated with the Church Treasurer.
Review any newly approved staff salary increases with the Church Treasurer.
This early December meeting will include all members from the current years’ committee in addition to the incoming new members. Goals and performance of the pastor and staff will be reviewed. This meeting is set primarily to serve as a platform for discussing and completing the “form” that is sent annually by the Farmville District Superintendent as to the church’s desire to retain or not to retain the current pastor. All Preference Forms are due into the District Office in early January. The PPR form must be signed by all members present at the meeting.
Quarterly review of paid staff performance.
SPPRC and Pastor – Pastor, Church, and Community Profiles deadline date January 31st.
Admin Council - Final review of goals established by January Planning session.
All charge conference missing forms are due NOW.
Next scheduled meeting of Admin Council is second Thursday of January unless change of date is made.
Vice Chair Admin Council – start preparing next year’s devotion and prayer schedule for the monthly Admin Council meetings and start recruiting Admin Council members to present this.
Chair Admin Council and Pastor - establish Admin Council meeting dates for the new year. Make adjustments now for any holiday conflicts, etc. Communicate to the incoming Admin Council members as soon as possible, especially any new members.
Trustees – ongoing review of contractor performance.
Shepherd Coordinator – quarterly review of shepherd program and the passing on of any new information to the shepherds.